Executive Assistant
Intro description:
Legalist is an institutional alternative asset management firm. Founded in 2016 and incubated at Y Combinator, the firm uses data-driven technology to invest in credit assets at scale. We are always looking for talented people to join our team.
We're looking for a detail oriented, results driven, Executive Assistant that thrives working in start-up environments and is well versed in providing executive support. The ideal candidate for this role has a track record of operating with a sense of urgency, exceling independently with ambiguous tasks, prioritizing effectively, staying organized, and demonstrating flexibility with their work hours (providing support when needed in the evenings and on weekends).
As an Executive Assistant, you'll be providing support to one of Legalist's co-founders who splits his time between two fast-growing organizations. This is a critical position that will have a lot of autonomy in an effort to help optimize for the efficiency and accuracy of our operations.
Responsibilities
Provide administrative assistance, such as writing and editing emails, drafting memos, creating agendas, and preparing communications on the executive’s behalf
Take notes during meetings and maintain comprehensive and accurate records
Perform minor human resources duties such as managing expense reports and assisting with new-hire onboarding
Organize meetings, including scheduling, and sending reminders
Manage the business’ relationship with software vendors by maintaining payments, archiving contracts, negotiating discounts, and rolling out implementations
Manage the executive’s calendar, including making appointments and prioritizing the most sensitive matters
Manage miscellaneous one-off tasks such as setting up insurance policies, ordering catering, or planning a company event
Create new strategy and processes to help the executive stay organized and work with optimal efficiency
Required Qualifications
6+ years of experience working as an assistant to an executive
Available during off hours
Excellent written and verbal communication skills
Discretion with sensitive information
Preferred Qualifications
Experience working in a startup environment and/or with a capital or investment group
Experience supporting an executive that splits his or her time between multiple organizations
Could this job be the one?
About the company
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